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What Happens During the Agreement Signing Meeting with Custom Built?

December 14th, 2022 | 5 min read

By Michael Flory

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You've embarked on an exciting journey to transform your living space, elevate your lifestyle, and add lasting value to your home. You've worked closely with Custom Built, designed customized plans, and carefully selected materials. Now, it's time to turn those dreams into solidified plans for action, the process can feel overwhelming. 

How do you ensure that every detail aligns with your vision and that your project moves forward seamlessly, meeting both your expectations and your budget?

At Custom Built, we understand the complexities that often accompany home improvement projects. With over 15 years of experience in crafting stunning, functional spaces, we've mastered the art of turning dreams into reality. That's where the Agreement Signing Meeting comes into play - a crucial milestone in the journey toward your transformed space.

In this comprehensive guide, we'll unveil the intricacies of the Agreement Signing Meeting with Custom Built.

Hosted in our showroom, this pivotal meeting focuses on confirming and signing your project, ironing out the essential details that will set your project in motion. From the scope of work to final product selections, you'll discover how this meeting cements your vision and ensures a smooth and successful transition from plans to construction. 

So, let's explore the ins and outs of this vital step and get ready to see your dreams take shape in the real world:

Agreement Signing Meeting

The Agreement Signing Meeting is the fourth of four milestones that make up the design phase of the Custom Built process. Agreement Signing Meeting meetings also take place at our showroom in Okemos. 

Agreement Signing Meetings are scheduled at the end of your Selection Showcase Meeting. While our operations team is putting all the numbers together for your final price, we will schedule a time to bring our trade partners through your home to assess the work they need to complete.

The approximate time between the Selection Showcase and Agreement Signing Meetings is 2 - 3 weeks.

At the Agreement Signing Meeting, you will finalize and sign multiple documents related to your remodeling project, and make a deposit payment.

What the Agreement Signing Meeting Will Accomplish

1. Finalize & Sign Key Documents

We will go through each of the documents below to ensure all details are correct before signing:

  • Scope of work

  • Material drop form

  • Project mood board

  • Sales agreement

  • Construction plans

2. Establish Communication Moving Forward:

At the Agreement Signing Meeting, we will agree on:

  • Communication moving forward

  • Your preferred method of communication

  • When you will know your projects start date

What is Each Document I Will be Signing?

Scope of Work

The scope of work is a detailed written plan that tells you what is going to be done on your project, and what products are going to be used. This comprehensive document is as thorough and detailed as possible to bring clarity. Combined with the construction plan, this is a key document to bring your project to life.

Material Drop Form

While you’ve already made most of your decisions before this meeting, our Material Drop form is a place to designate the day-to-day procedures at your job site.

As the homeowner, you make the final decisions about how the job site will run on a daily basis, including:

  • Restroom policy 

  • Home entry procedures

  • Plan to keep your pets safe

  • Building material delivery location

  • Parking policy for trailers and trucks

Project Mood Board

The final product selections document is an itemized list of products you have selected for your remodel. Depending on your project, this list might include:

  • Color of the walls

  • Style of light fixtures

  • Flooring type and color

  • Design of kitchen cabinets 

  • Color of your decking materials

  • Style of tile backsplash or shower

  • Plumbing fixtures, such as the sink, shower head, and faucet

Sales Agreement

The sales agreement provides the contracted price of your remodeling project, based on your finalized conceptual plan and selections. 

Additionally, this document includes the legal agreement between you and Custom Built, stating that we will provide you with the construction services for your project.

Here is a more detailed overview of what we will agree on in the document:

  • Description of Work: Custom Built will provide the materials and labor according to the attached scope of work, specifications, and construction plans or drawings 

  • Payment: All initial payments made as a Project Development Deposit shall be applied as a deposit to the Contract Price.

  • Additions or Deletions: All additions, deletions, or variances to the plan or Scope of Work specifications are to be made upon a written Change Order.

  • Standards of Work: Custom Built agrees to supply all labor, materials, and supervision to complete the work as specified, undertake all work diligently in a professional manner, and in accordance with the quality residential standards of the National Association of Home Builders, and work in compliance with all applicable Michigan and Municipal Building Codes and any other authorities having jurisdiction. 

  • Insurance: Custom Built will maintain general liability, worker’s compensation, and commercial automobile liability insurance coverage in the amount of $1,000,000 per occurrence. 

  • Signs & Lockbox: The Client agrees to permit Custom Built to display a company sign on the project site.  If the Sales Agreement is for interior remodeling work, the Client agrees to provide access to the premises or allow a lockbox to be placed on-site to maintain an entry key. 

  • Solicitation: No solicitation, including but not limited to negotiations for additional work to be performed, shall take place between the Client and Custom Built’s employees, subcontractors, or suppliers without written pre-approval.

  • Exclusions: Custom Built will not be held responsible (financially or otherwise) for pre-existing conditions discovered during the construction process.

Construction Plans

During the Agreement Signing Meeting with Custom Built, one of the crucial phases is the signing of the construction plans. These plans are more than just blueprints; they are the visual backbone of your project. They encompass a comprehensive view of the transformation your space will undergo.

This includes a picture of your current project area, a demolition plan outlining what will be removed or altered, a framing plan detailing the structural framework, an electrical plan to ensure a well-lit and functional space, and elevations to provide a clear picture of how the design elements come together.

Additionally, these plans meticulously highlight locations of specialty items and unique features that will set your project apart, ensuring that nothing is left to chance. This step, while technical, is a pivotal one as it lays the foundation for the hands-on work to come, providing a visual guide that brings the vision to life.

Preparing for the Agreement Signing Meeting

For a successful meeting, there are several things you can do to prepare: 

  • Set aside 1-2 hours

  • Have all decision-makers present

  • Think about how you want the job site to run

  • Bring a form of payment with you (payment total will vary by project)

Next Steps After the Agreement Signing Meeting

At this stage of the remodeling process, your vision has been transformed and solidified into a wonderful new design for your home.

Signing the final documents at your Agreement Signing Meeting is the next step to making your vision a reality. After reading this article, you are now prepared to head into your Agreement Signing Meeting with confidence.

Custom Built has over 15 years of expertise in designing and remodeling home projects in the Mid-Michigan area. You can leave your Agreement Signing Meeting trusting that you and your vision are in good hands.

Now that your project documents and construction plans are signed, our team will communicate with you about your project’s status of preparation and when construction will begin. 

Additionally, our team will begin working on the final steps before beginning construction: 

  • Purchasing building materials (lumber, mechanicals, etc.)

  • Submitting construction documents to the building department for permits

  • Preparing construction schedules based on delivery dates of building materials

  • Purchasing your product selections (kitchen cabinets, countertops, fixtures, etc.)

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Now that you’ve learned more about what to expect from your Agreement Signing Meeting with Custom Built, let’s explore our top design inspiration articles and the next step of the Proven Process:

Michael Flory

Michael brings over 2 decades of building and remodeling experience to his position as the Owner and Visionary of Custom Built. Michael’s passion to make an impact on the home building industry has led him to serve for over ten years at the local and state Home Builders Association, culminating as President of the HBA of Michigan in 2020.